Executive Assistant

Company: Disability Solutions
Location: Houston
Posted on: November 9, 2024

Job Description:

CenterPoint Energy and its predecessor companies have been in business for more than 150 years. Our Vision: Our vision is to become the most admired utility in the United States through the execution of our long-term growth strategy. We have an unwavering commitment to safely and reliably deliver electricity and natural gas to millions of people. Our Commitment: CenterPoint Energy is committed to creating an inclusive work environment where business results are achieved through the skills, abilities and talents of our diverse workforce. At CenterPoint Energy, individuals are respected for their contributions toward our company objectives. We strive for an inclusive work environment across all levels that is reflective of the available workforce in the communities we serve. Job SummaryProvides administrative, clerical and secretarial support to multiple executives and others in the organization. Works independently to perform administrative duties including organizing, planning, scheduling and tracking responsibilities for the entire team. Assists management team to achieve defined business goals. Essential Functions

• Provides general administrative and clerical support, including composes, creates, edits, prints and copies general business documents; opens, prioritizes, routes and distributes mail; makes photocopies and sends documents via email or DocuSign.
• Answers email and postal mail; and alerts executive of any urgent items requiring immediate attention.
• Prepares sophisticated texts, spreadsheets, graphics and chart material for use in presentations, reports and correspondence.
• Handles confidential matters and information.
• Proofreads documents and checks signature items for accuracy and conformance to company policy, practice and procedures.
• Schedules appointments, maintains calendar, coordinates meetings and functions, plans events, arranges catering and makes travel arrangements.
• Maintains attendance records, creates timesheets, enters time data in SAP and monitors vacation, holiday and other absence allotment usage.
• Initiates, coordinates and/or monitors status of assignments and action items delegated to the executive and others in the organization.
• Research topics of interest, requests for information and/or routine inquiries.
• Compiles and summarizes information to formulate responses, including draft correspondence, and may respond directly to requests and/or inquiries. Essential Functions (cont.)
  • Provides assistance and information to personnel outside the Company including trade associations, government officials, corporate representatives, vendors, contractors and customers.
  • Inputs annual budget, prepares cost center reports, monitors monthly variance reports and maintains related files.
  • Organizes and maintains electronic and physical files, records and documentation, in compliance with retention and destruction policies.
  • Prepares, completes and submits requests for expense reimbursement and for payments to vendors.
  • Able to master internal systems including, for example, SAP, COUPA, and Passport in order to support creation of vendor agreements / payment processing.
  • Performs routine administrative tasks to include: handling service calls and communications to resolve issues with regard to facilities and company pool vehicles; handling forgotten, lost or needed access ID badges; planning events such as government official meetings and other events such as departmental celebrations.
  • Orders standard and non-stock office supplies and equipment; kitchen supplies, including lunches, snacks and beverages as needed.
  • Participates in and supports special projects, committees and task forces to accomplish assignments (such as reorganizations, office relocation or software implementation) and volunteer activities. Education Description
    • Requires a high school education or the equivalent knowledge of English, punctuation, grammar, spelling and basic mathematics (ability to add, subtract, multiply, divide and calculate fractions and/or percentages.
    • Completion of the Certified Professional Secretary (CPS) designation or the Certified Administrative Professional (CAP) designation offered by the International Association of Administrative Professionals may be substituted for up to two years of experience. Experience
      • Requires five (5) years of secretarial or administrative experience. Requires proficient knowledge of software (including word processing, spreadsheets, presentation, and e-mail) and mainframe systems. We want you to know Being a part of the CenterPoint Energy team is more than a career alone. It's an opportunity to make a positive impact. You will be an integral part of enabling everyday life and the pursuit of possibilities for the customers we serve and the communities we share. The vital services we provide are at the core of making our world work, and by sharing your energy with us, we'll create a better tomorrow together. Diversity, Equity and Inclusion CenterPoint Energy is committed to creating an inclusive work environment where business results are achieved through the skills, abilities and talents of our diverse workforce. At CenterPoint Energy, individuals are respected for their contributions toward our company objectives. We strive for an inclusive work environment across all levels that is reflective of the available workforce in the communities we serve. What we bring to you
        • Competitive pay
        • Paid training
        • Benefits eligibility begins on your first day
        • Transit subsidies
        • Flexible work schedule, paid holidays and paid time off
        • Access to discounts at fitness clubs and an on-site wellness center at our headquarters in Houston
        • Professional growth and development programs including tuition reimbursement
        • 401(k) Savings Plan featuring a company match dollar-for-dollar up to 6% and a company contribution of 3% regardless of your contribution Job Type: Full Time Posting Start Date: 11/07/2024 Posting End Date: 11/12/2024 This contractor and subcontractor shall abide by the requirements of 41 CFR ---- 60-1.4(a), 60-300.5(a), and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. #LI-JC1

Keywords: Disability Solutions, Beaumont , Executive Assistant, Other , Houston, Texas